Hermes Gmail AI SBC — Terms of Service

Effective Date: October 22, 2026

1. Application Description

Hermes Gmail AI SBC is a privately operated application designed to support the retrieval, organization, searching, and analysis of authorized Gmail information related to South Bay Club condominium operations.

The application runs on a privately managed Mac computer and is not offered as a public commercial service.

2. Authorized Use

Access to the application is restricted to its authorized operator.

The application is intended exclusively for legitimate document management, research, analysis, and reporting activities.

3. Google Gmail Integration

The application accesses Gmail through Google’s OAuth authorization system.

Gmail access is limited to read-only permissions.

The application does not require permission to send, delete, or modify Gmail messages.

Users may revoke Gmail authorization through their Google Account settings.

4. Artificial Intelligence Processing

The application uses artificial intelligence services to assist with document analysis, summarization, research, and reporting.

Selected Gmail-derived information may be transmitted to external AI providers for processing.

AI-generated outputs may contain errors or omissions and should be reviewed before being relied upon for important decisions.

5. Data Privacy and Security

Information is processed and stored in accordance with the application’s published Privacy Policy.

Reasonable technical measures are used to protect locally stored information.

6. Availability and Limitations

The application is provided for the authorized operator’s internal use.

Its availability and functionality may depend on third-party services, including Google and external AI providers.

No guarantee is made regarding uninterrupted availability or the accuracy of AI-generated information.

7. Changes to These Terms

These Terms of Service may be updated to reflect changes in the application’s operation or applicable requirements.

8. Contact

Questions regarding these Terms of Service may be directed to:

Application: Hermes Gmail AI SBC
Website: Boilingice.com
Contact: condoboardmembersbc@gmail.com